StrataMax runs on an environment sized for quarter-end.

Owner records, levy data and committee correspondence for every scheme sit in StrataMax and the Microsoft 365 tenancy around it. We manage both, along with StrataVote, EzeScan and the laptops your managers take to committee meetings.

StrataMax
StrataVote
EasyPost Mailroom
EzeScan
Softlog
Transaction Manager

Portfolio scale

Each scheme adds records, levies and correspondence to the same systems.

Levy runs, statutory records and the email with owners, committees and contractors all go through the same platform and tenancy, and the load peaks at quarter-end when every scheme reports at once.

Secure owner data handling

Levy records, contact details, meeting minutes and financial statements for hundreds of schemes sit in your systems, and each needs access controls, encryption and a retention period set to the body corporate legislation.

Reliable access to management platforms

StrataMax, StrataVote and Transaction Manager carry the daily work. When StrataMax is slow or down, the team cannot process levies, issue work orders or answer owner enquiries.

Document management & compliance

Body corporate records, meeting minutes and compliance documents have to be filed where the right person can find them, with earlier versions kept for the period the legislation sets. EzeScan captures the scanned records into that filing.

Managed desktops & cloud access

The same tools open at a body corporate meeting as at the desk.

The desktops, laptops and cloud access are managed by us, with StrataMax reachable from the office or a meeting room elsewhere.

Most problems are fixed remotely through the management agent, and a laptop only comes back to us for a hardware fault.

Secure email & document storage

Owner correspondence stays on the record.

Email carries the owner communications, levy notices and committee correspondence, so it is retained and searchable.

Retention and archiving in Microsoft 365 are set to the period the legislation requires, and data loss prevention policies keep owner details inside the organisation.

Backup of critical data

The records come back after a ransomware attack.

The strata management database, the SharePoint document libraries and the email archives are backed up automatically.

Restores are tested against those copies and the steps are documented. The client in the case study below runs a test restore every month.

Case study

Quarter-end reporting stopped running past 6 pm.

High-rise apartment towers near the waterfront on the Gold Coast

Strata

Quarter-end back inside business hours for a strata manager

A strata manager running StrataMax across 15 workstations was losing admin time to slow quarter-end reporting, backups that had never been test-restored, and a run of printer and scanner faults. We moved StrataMax onto a cloud platform sized for the firm's current workload, added a second internet service with automatic failover, rebuilt all 15 workstations from a standard image, and set up daily backups with a test restore every month.

Read the full story

Questions

StrataMax support is settled in the first call.

Does Evolve Technologies support StrataMax?

StrataMax is one of the core systems Evolve Technologies supports for strata managers on the Gold Coast and across South East Queensland, along with StrataVote, EzeScan and the Microsoft 365 tenancy around them. One growing strata manager moved its 15-workstation StrataMax environment onto a cloud platform we sized for the workload, with a second internet service and monthly test restores, and quarter-end now finishes inside business hours.

IT for strata management

Send us your workstation and scheme counts.

We will recommend the StrataMax sizing, backup schedule and internet redundancy a portfolio that size needs.

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